Incident Report User Guide
Last updated
Last updated
Upon launching the application, you will be presented with a screen that pre-configures various aspects of the application, such as the initial data load. After a few seconds you will be redirected to the home screen.
This dashboard provides an overview of the number of incident reports submitted for the current day, week, and year.
The screen presents an overview of all incident reports. There is a search function that allows you to search for specific words within the incident title, staff name or incident location fields of an incident. This feature enables you to easily find incidents based on specific criteria or keywords of interest.
For each incident item, you will notice a yellow arrow (>) icon that allows you to view and edit the details of that specific incident. By clicking on the yellow arrow, you can access and make modifications to the information associated with the incident.
To add a new incident, click on the "+" icon.
To proceed with the form completion, please fill out all the required fields and follow these steps:
Fill in all the necessary fields in the form, ensuring that all the required information is provided accurately.
Once all the fields have been filled out, locate, and click on the "Next" button to proceed to the next step or section of the process.
Please note that your GPS location data will be automatically populated based on the functionality of your device. This means that the form will automatically capture your GPS location without requiring manual input.
By following these instructions, you can successfully fill out all the fields in the form and click on the "Next" button to progress to the next stage.
To complete the form and proceed, please follow these steps:
Fill out all the relevant information in the provided fields, ensuring that all necessary details are entered accurately.
To add information about the people involved in the incident, click on the "+" icon next to "People Involved." This action will allow you to input the necessary information about the individuals associated with the incident.
If there are any pictures related to the incident, click on the camera icon. This will enable you to add pictures or capture images of the incident for documentation purposes.
Once you have filled out all the relative information and added any necessary pictures, click on the "Next" button to proceed to the next step or section of the process.
By following these instructions, you can successfully fill out the required information, add details about the people involved, include incident-related pictures, and click on the "Next" button to move forward in the process.
To proceed with the process, please follow these steps:
Make the appropriate selections from the dropdown boxes, choosing the relevant options that apply to the situation. This could include selecting options such as job roles, categories, or any other relevant choices.
Enter the related information in the corresponding fields provided. Ensure that you accurately input the required details based on the selected options.
If necessary, add a photo of the person by following the prompts provided. This step may involve selecting or capturing a photo using your device's camera or choosing an existing photo from your gallery.
Once you have made the appropriate selections, entered the related information, and added a photo if required, click on the "Save" button to save the information.
On the subsequent screen, click on the "Next" button to proceed to the next step or section of the process.
By following these steps, you can make the appropriate selections from dropdown boxes, enter related information, add a photo if needed, save the details by clicking the "Save" button, and continue by clicking the "Next" button on the subsequent screen.
To ensure a systematic approach, it is recommended to go through each consequence type when recording records. However, it's important to note that you can submit the record at any time.
To add a consequence under any type, follow these steps:
Locate the "+" icon associated with the consequence type you want to add. Click on this icon to initiate the process of adding a consequence.
The format of the form for adding a consequence will remain the same throughout, with the exception of field titles and the format of the "Actual/Potential Consequences" section, which may vary depending on the consequence type.
Fill out the required information in the form for the specific consequence type. Provide accurate and relevant details in the appropriate fields.
Once you have filled out the necessary information, click on the "Submit" or "Save" button to save the consequence record.
By following these steps, you can systematically add consequences under each type by clicking the "+" icon, filling out the required information in the related form, and submitting the record. Remember that you can submit the record at any time, even if you haven't added consequences for all types.
To ensure accurate reporting, please follow these steps when entering information and selecting consequences:
Enter all the appropriate information in the relevant fields, providing accurate and detailed data as required by the form.
Select the most appropriate actual or potential consequence related to the consequence type you have chosen. Click on the square that corresponds to your selection. This action will highlight your choice, indicating your selection.
Once you have entered the necessary information and made your consequence selection, click the "Submit" button to submit the form.
It's important to note that you can submit the form at any time, but keep in mind that providing more information is crucial for thorough reporting. Additionally, please be aware that once you submit the form, there is no way to edit the entries you have made. Therefore, it is recommended to carefully review your inputs before submitting.
By following these guidelines, you can enter the appropriate information, select the relevant consequence, and submit the form effectively. Remember to prioritize comprehensive reporting by providing as much detail as possible.
After reviewing and completing all the consequences, you have two options:
To submit the form, click on the "Submit" button. This action will finalize the submission of the form, and you will receive a submission success screen display.
If you wish to cancel the submission and discard the form, click on the X icon. This will cancel the submission process, and the form will not be submitted.
Upon successful submission of the form, you will be redirected to the "Home" screen after a few seconds. On the "Home" screen, the statistics related to incident submissions will be updated to reflect your new submission. This allows for accurate tracking and monitoring of incidents.
By following these steps, you can choose to either submit the form or cancel the submission, and you will be informed of the submission status. Subsequently, you will be redirected to the "Home" screen where incident submission statistics will be updated accordingly.
